Nextgen AIS handles end to end Quotations till Receipt , Order to Cash full cycles :

Pricelist to Quotations to Sale Orders to Deliveries

With Nextgen AIS , You can create multiple Price list , Run Various discount mechanisms.

Your Field/Sales executive who is Negotiating with Customer , can generate System calculated Net Price (After dicsount if any) and close the Order Fast.

Can issue Quotations and upon acceptance Turns to Sales Order (Which caputure not only Quantity , Rates also captures other promises as well). If this is Material related Order , Sales Guy can Tag “Store” and give Expected Dispath date and Delivery date to customer.With this Responsibility of Delivering Items in time shifts to Stores.

Subsequently AIS tracks Delivery , Deviations in rate , quantity etc , if there is deviation it goes for approval.

While Sales order process is Sophisticates , You can even do Sales against against Sales Agreements (AIS does agreement management) or can do Direct Sales (I.e without Sales order or Agreement).

Nextgen AIS has “Store Handling” , “Gatepass Mechansim”, “Bin Management” Which captures subsequent Flow.

Invoice Recording In Case of Materials/ Goods

In Case of Material : Concerned Store will Keep Items Ready (Either by Manufacturing or By Purchasing) and Creates “Billing Request”. Stores can create Billing request either against Sale Orders , Sales Agreement or Even Direct. Stores can even do “Sample Quality Testing” and record the results against this Billing request.

Based on Store Billing Request , Either In House Accounts Team / Outsourced Accounts team will do Billing. For Indian Entities , Option available to Raise GST E-invoice / GST IRN.

Once Billing done , Store can do “Material Dispath” and capture all relevent dispath and tracking details. For Indian Entities , Option available to Raise “E-way Bill” along with Material Dispath.

Invoice Recording for Services

You Accouts Team / Your Oursourced Team can Recording invoice Against :

Sales Order

Sales Agreement

Or Respecive Project Team/ Some one from organization can Raise Service Billing Request , which be used as base for Raising Invoice.

Or Accounts team can Directly raise Sale Invoice.

For Indian Entities , Option available to raise “GST E-invoice/IRN” While raising Invoice.

Customer Receipts

Receipts can be Processed at Bulk.

AIS Automatically calculates any Exchange Gains/ Loss and post the Entries for Foreign Invoices.