Vendor Purchases to Payment (Procurement to pay cycle).

Nextgen AIS handles end to end Procurement to Pay , Order to Cash full cycles

With Nextgen AIS , you can issue Purchase Orders (which not only captures Quantity , rate , delivery date , also capture any negotiaions done). On Receipt Ais checks Rate , quantity etc deviations , if there is deviation, it goes for approval.

You can even do Purchase against Purchase Agreements (AIS does agreement management) or can do Direct Purchase (I.e without any Purchase order or Agreement).

Nextgen AIS has ” Gate Handling ” , ” Bin Management ” , ” Store Handling ” , i.e

Material receipt not only captures rate , quantity etc , Also captures Item Demographies like Manufactuing date , expirty date , Batch Number , Lot Number etc. While Receiving you can do Qualtiy test on sample basis , and you can record Quality test result . All these data are tagged to Material receipt and there by better control of Stock.

Similarly while issuing for Sales , Manufacturing etc , you can do Quality testing and record Quality results , which ensures that Items you are Dispatching for Customers or Items using for Manufactuing are of Utmost Quality.

You can activate “Bin Mangement” , which is Wharehouse Management if you need more Grip on Stocks (Of Course this is Optional 😊).

You can also active “Gatepass Mechanism” , so that Gate pass handling and Gate data also be Captured , Which also get tagged to respective Purchases or Sales or Movements.

Invoice Recording

You Accouts Team / Your Oursourced Team like CA , booking teams etc can Record vendor invoices

Against Material receipt done in Stores

Against Purchase Order

Against Purchase Agreement

Anyone from your organization who received Invoices , Can submit Invoices for Accounting along with Approvals , which be used as base for accounting

Or Even Directly

While accounting , You can apply Purchase Taxes / Input Tax Credit like GST , VAT etc. Deduct Witholding Taxes like TDS etc.

Invoice / Vendor Payments

Invoice can be Processed at Bulk.

AIS Automatically calculates any Exchange Gains/ Loss and post the Entries for Foreign Invoices.

Batch Payment Excel file can be generated and would be Loaded to Bank portal.

On Payment , payment advise would be sent Automatically to your Vendors.